Put it into practice
Identify who already sees the relevant information.
Check capability, available time and authority against the decision.
Agree the support needed and a named alternate for absence.
A case to think through
A project coordinator may know the schedule, but a delivery manager may need to own changes affecting several teams until the coordinator has broader authority.
This is a hypothetical operating example, not a client result.A boundary worth checking
Assigning accountability to an overstretched person can create another approval queue rather than removing one.
A useful first handover is small enough to test and meaningful enough to matter. Keep the original work records so the review can distinguish what was agreed from what happened. If the recipient cannot explain a suitable ordinary case and an exception, clarify the agreement before expanding it.
Your handover working notes
Use these prompts with the person taking ownership. Record the agreement within your existing permissions.
| Prompt | Notes from your case |
|---|---|
| Candidate | |
| knowledge | |
| capacity | |
| authority | |
| development need |
Must the owner be the most senior person?
No. The owner needs suitable authority and capability for the decision. Seniority alone does not establish either.
Give one decision a clear owner.
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